An exhibit hall must be laid out in a way so as to maximize the flow of traffic of attendees and give an overall balance to the hall, while addressing the locations of utility ports, columns, fire marshal regulations, facility move-in/out door sizes and locations, and other restrictions that a particular facility might have. HAI reserves the right to assign space subject to these parameters and to relocate a booth should unforeseen circumstances arise.

HELI-EXPO^® booth assignments are determined by two separate lotteries — Lottery 1 and Lottery 2. Lottery drawings serve as a means of order for booth assignment and in no way guarantees your preference. The date that the application is received by HAI holds no bearing on when your booth placement will be made outside of the lottery guidelines stated below. Booth preference requests and other details of location preference will be given full consideration.

Payment must be received with the application for eligibility in either lottery drawing, as well as after lottery, prior to booth assignment.                                                           

Confirmation of space assignments for Lottery 1 will be sent to the Exhibitor Contact by August 31. Confirmation of space assignments for Lottery 2 will be sent to the Exhibitor Contact by October 14.  All other confirmations will be forwarded as quickly as possible following booth assignment.

Lottery 1 — Consists of four stages and is open only to HELI-EXPO 2011 exhibitors who submit their application with payment by July 1, 2011. In all stages, exhibiting companies are treated equally and the placement sequence is determined randomly.

Stage 1 is for airframe manufacturers whose exhibit is a minimum of 1,500 square feet.

Stage 2 is  for all other exhibits 1,500 square feet or larger.

Stage 3 places exhibits smaller than 1,500 square feet.

Stage 4 is for Static Displays only.

Lottery 2 — Is open to any exhibiting company, including those that have not previously exhibited, returning the application with payment by August 19, 2011. This lottery will consist of two stages: Stage 1 for standard booth placement and Stage 2 for static space assignment. Both drawings are completely random with no exhibitor given priority for any reason.

After Lottery — Applications for Space received after the August 19th deadline will be considered for placement on the floor after all Lottery 2 exhibitors have been placed. Such applications will be assigned space in the order they are received.  Applications for Space must be received by December 30th for companies to be included in the Official Program & Exhibit Guide.